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Visitation Practices

Vendors must contact Supply Chain via email, fax or phone regarding their initial visit and provide a business card and company product line information.  A vendor identification badge must be worn at all health authority hospitals/sites and local site security policies will be followed. 

Vendor Exhibits

Vendors will not exhibit any supplies, equipment or pharmaceuticals in health authority public areas without prior written approval from Support Services.  Vendors who sponsor educational programs may exhibit in conjunction with those programs, with approval within parameters established by Support Services or the group overseeing the program.

Onsite Communication

Vendors are not to utilize the hospital’s communications systems to contact any hospital staff member or physician.

Meetings with Physicians and Health Authority Staff

On-site meetings with physicians and staff will occur on an appointment-only basis.  Vendors are to only interact with authorized staff (as specified within the RFX document) during an active competitive bid process, which is defined as from the point of issue of the RFX to contract award.

Access to Restricted Areas

Unless approved by the clinical requestor, Supply Chain Standardization Team, Manager or Department Leader, access is not authorized to any part of the operating room, surgical area, recovery room spaces, inpatient/outpatient units or other restricted areas.

Patient Care Activities

Vendor representatives may not engage in patient care activities.  They must follow all established site guidelines for contact with patients, physicians and staff members in patient care relationships.  In addition vendors are to have no contact with patients without first obtaining permission from authorized health authority clinical staff.
SOURCE: Visitation Practices ( )
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