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Procurement &
 Purchase Authorization

Observance of Laws/Regulations

All contracts and dealings between Support Services and its vendors shall be conducted in a manner that avoids the violation of any applicable laws, rules, or regulations and the appearance of impropriety.

Authorized Agreement/Contract Signatory

Supply vendors will not request that a direct care provider or other health authority member other than a Support Services representative from Supply Chain, sign any agreement or contract.  All contracts, subsidiary agreements and/or renewals must be approved and signed by the authorized Support Services contracting officer or designate as per policy.  Agreements or contracts that are signed by an unauthorized agent may not be enforced.


Vendors are responsible for obtaining and maintaining any and all licenses, permits and certificates as required by all applicable federal, provincial and local laws, rules and regulations.

Group Purchasing

Support Services is a Group Purchasing Organization (GPO) member and is therefore able to access group purchasing agreements.

Contracting and Procurement

Support Services contracts with vendors through a central Sourcing & Purchasing function.  Vendors are requested to contact Support Services when directed to pursue contracts.  Support Services purchasing is organized by product/service specialty into cross functional teams referred to as Centres of Excellence.  Purchase orders for supplies, equipment and services may only be issued through the Procurement area.

Purchasing Authorization

A Supply Chain purchase order is required for the purchase of goods, equipment and services except for office supplies, pharmaceuticals, food services and routine maintenance/repair/operations supplies purchased through the Supply Chain Procurement office.  Support Services does not accept any responsibility for payment of invoices for supplies, equipment and services ordered without a properly authorized purchase order number.  For more information, review Support Services’ Purchase Order Terms and Conditions. Please call Purchasing if you have questions about the authenticity of a purchase order.
SOURCE: Procurement &
 Purchase Authorization ( )
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