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Out of Province/Out of Country (OOP/OOC) Laboratory & Genetic Testing Program

Effective June 1, 2018, the Agency, under the delegated authority of the Laboratory Services Act, will be responsible for reviewing and making funding decisions on medically appropriate laboratory and genetic tests that are not provided by BC laboratories.
 
Inquiries regarding changes to the OOP/OOC application process taking effect on June 1, 2018 can be sent to ooc@bccss.org.
 
How to apply?
Effective June 1, 2018, please send funding applications for OOP/OOC laboratory and genetic testing services to the Agency.
 
Please note: There is no change to tests provided by other provincial agencies.
 
Print and complete the application form and informed patient consent form. (Available for download on May 28, 2018).
Referring practitioners submit the funding application and supporting documents on behalf of the patient by:

 MAIL: 
  Out of Province/Out of Country Program
  BC’s Agency for Pathology and Laboratory Medicine
  Suite 300-1867 West Broadway
  Vancouver, BC V6J 4W1
or

FAX:  604-730-1928

Please do not submit any patient information or personal identifiable information via email.
 
Note: The Agency does not accept funding applications for laboratory and genetic tests that have already been performed outside of BC without prior approval from the OOP/OOC Program.
 
After June 1, 2018 what information needs to be submitted to the Agency?
The referring practitioner, on behalf of the patient, is required to submit the following by mail or FAX:
  1. Agency’s OOP/OOC laboratory and genetic testing services funding application form (available May 28, 2018).
  2. Copy of medical consult note. If this can’t be provided, please include justification in the funding application form.
  3. Agency’s patient informed consent form (available May 28, 2018).
Who reviews the funding application and makes the decision?
The Agency has been established to provide oversight and service planning for diagnostic lab services within the province. Our goal is to ensure that clinical laboratory diagnostics are quality driven, achieve excellent clinical outcomes, and remain sustainable through effective and efficient provisioning.
 
The Agency has medical reviewers with clinical expertise in laboratory medicine and genetics. This team will review and make decisions on each application.
 
How will I know if the funding application is approved?
Once the Agency reviews the OOP/OOC laboratory and genetic testing services funding application and supporting documents, the decision will be sent* to the referring practitioner. The referring practitioner will contact patients regarding the funding decision.
 
*Only urgent funding application decisions will be faxed. All other application decisions will be mailed to the referring practitioner.
 
What needs to done once the application is approved?
Patients will need to visit one of the BC hospital laboratories to arrange a time for specimen collection. On the day of specimen collection, patients may be required to bring:
  1. Approval letter from the OOP/OOC laboratory and genetic program
  2. BC Laboratory requisition (for specimen collection)
  3. Non BC testing laboratory requisition and consent form, if appropriate
The hospital laboratory will collect the specimen(s) and send it to the approved laboratory identified in the approval letter. Please note that some personal information, along with the specimen, will be sent to the laboratory performing the test.
 
What happens after the OOP/OOC laboratory performs the approved test(s)?
The laboratory identified in the approval letter will perform the approved laboratory or genetic test(s). The laboratory will send the test result to the referring practitioner who requested the test. Referring practitioners should contact patients to discuss the test result and care management.
 
How is the test paid for?
Bills for approved OOP/OOC laboratory and genetic tests should not be sent to the patients, referring practitioners, and hospital laboratories responsible for specimen collection and shipment. The Agency is responsible for making payments to the laboratories performing testing.
 
Instructions for billing are detailed in the patient’s approval letter.
 

Invoices should be submitted by mail to:
Out of Province/Out of Country Program
BC’s Agency for Pathology and Laboratory Medicine
Suite 300-1867 West Broadway
Vancouver, BC V6J 4W1

 

SOURCE: Out of Province/Out of Country (OOP/OOC) Laboratory & Genetic Testing Program ( )
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